Communication on Progress

Participant
Published
  • 18-Aug-2022
Time period
  • August 2021  –  August 2022
Format
  • Stand alone document – Basic COP Template
Differentiation Level
  • This COP qualifies for the Global Compact Active level
Self-assessment
  • Includes a CEO statement of continued support for the UN Global Compact and its ten principles
  • Description of actions or relevant policies related to Human Rights
  • Description of actions or relevant policies related to Labour
  • Description of actions or relevant policies related to Environment
  • Description of actions or relevant policies related to Anti-Corruption
  • Includes a measurement of outcomes
 
  • Statement of continued support by the Chief Executive Officer
  • Statement of the company's chief executive (CEO or equivalent) expressing continued support for the Global Compact and renewing the company's ongoing commitment to the initiative and its principles.

  • To our dear stakeholders:

    I am pleased to confirm that Circular Systems reaffirms its support of the Ten Principles of the United Nations Global Compact in the areas of Human Rights, Labour, Environment and Anti-Corruption these continue to be imbedded into the fabric of our business.

    In this annual Communication on Progress, we describe our actions to continually improve the integration of the Global Compact and its principles into our business strategy, culture and daily operations. We also commit to share this information with our stakeholders using our primary channels of communication as we strive to meet these goals.

    Sincerely yours,

    Scott Leonard
    CSO

Human Rights
  • Assessment, policy and goals
  • Description of the relevance of human rights for the company (i.e. human rights risk-assessment). Description of policies, public commitments and company goals on Human Rights.

  • Assessment of relevance: Human Rights is a focal area for Circular Systems (also referred to as "We", "CS" or "the company"). The company is committed to working in areas that uphold the highest regard for human life. Policy: In this reporting period we drafted a Supplier Code of Conduct and internal Code of Conduct as a roadmap to assure Human Rights are protected across our company and potential abuses are prevented. Goals: Circular Systems' goal is to fully implement these Code of Conducts and certify our supply chain with regard to human rights.

  • Implementation
  • Description of concrete actions to implement Human Rights policies, address Human Rights risks and respond to Human Rights violations.

  • Implementation: In order to implement mechanisms that allow CS to assure highest standards for human rights, we will:
    - continue to assess our contract manufacturing agreements with the utmost scrutiny
    - Formalize Supplier Code of Conduct and internal Code of Conduct as company policy and start to submit for (non-binding) signature to our manufacturers
    - continue to build out the CSR department. In the reporting period the company has already assigned one management role in the CSR department reporting to the Chief Sustainability Officer
    - continue to be involved in industry-wide consortiums to establish more inter-collaboratory means to achieve these goals and to shed light on the grievances occurring across the company.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • Measurement: Performance in the field of human rights will be measured through:
    - establishing a periodic review by our senior management to examine any incidents of Code of Conduct violations. During the last reporting period CS unfortunately hasn't had the resources and capacity yet to establish this.
    - developing an annual Sustainability Report formalizing our sustainability strategy During the last reporting period CS unfortunately hasn't had the resources and capacity yet to create this report.

Labour
  • Assessment, policy and goals
  • Description of the relevance of labour rights for the company (i.e. labour rights-related risks and opportunities). Description of written policies, public commitments and company goals on labour rights.

  • Assessment of relevance: Circular Systems sees labour rights as a key factor in our Sustainability Strategy and is committed to partnering with contract manufacturers and supply chain partners to uphold the highest standards. Policy: In the reporting period we drafted a Supplier Code of Conduct and internal Code of Conduct that defines that our partners will be asked to pledge to adhere to the Global Compact Labour Principles and the ILO Core Conventions. Goals: Circular Systems' goal is to formalize and fully implement these Code of Conducts and certify our supply chain with regard to labour rights.

  • Implementation
  • Description of concrete actions taken by the company to implement labour policies, address labour risks and respond to labour violations.

  • Implementation: In order to implement mechamisms that allow CS to assure highest standards for labour rights externally and within the company, we will:
    - continue to assess our contract manufacturing agreements with the utmost scrutiny
    - Formalize Supplier Code of Conduct and internal Code of Conduct as company policy and start to submit for (non-binding) signature to our manufacturers
    - certify our supply chain. As examples: In the reporting period, CS became part of the Yarn Ethically and Sustainabily Sourced initiative (YESS). YESS is designed to drive forced labor out of cotton production by building capacity and managing a credible due diligence assessment of yarn spinners and textile mills. CS is one of the pilot partners in the development process of the standard. Moreover, CS utilizes the Global Organic Textile Standard (GOTS) whose social criteria are based on the key norms of e.g. the International Labour Organisation (ILO) and United Nations Guiding Principles on Business and Human Rights (UNGPs) etc. In addition, the company started to participate in the Facility and Social Labour Module (FSLM) by the Sustainable Apparel Coalition. Herewith supply chain partners are obliged to report on social labour conditions and undergo on sight verification audits.
    - conduct internal assessments for CS' employees

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • Measurement: Performance in the field of labour rights is measured through:
    - supply chain certification and auditing of supply chain partners
    - developing an annual Sustainability Report formalizing our sustainability strategy
    CS internal performance in the field of labour rights is measured through:
    - establishing a periodic review by our senior management to examine any incidents of Code of Conduct violations. For instance during each hiring period, internal assessments are conducted on employee diversity. Due to the fact that CS operates across several jurisdictions and continents, the employee base is relatively diverse - especially across nationalities and age groups. Moreover, management is aware that it can improve the number of women in high-level management and is actively looking for ways to address this matter.
    - encouraging employees to voice concerns and informing them about their routes for legal repercussions.

Environment
  • Assessment, policy and goals
  • Description of the relevance of environmental protection for the company (i.e. environmental risks and opportunities). Description of policies, public commitments and company goals on environmental protection.

  • Assessment of relevance: Circular Systems was founded with Sustainability as its core value. With our waste-to-fiber platforms the company focuses on environmental protection, regeneration and circularity. CS is a signatory to several reporting committments on climate change and social and environmental production. As a part of these reporting obligations, CS conducts comprehensive risk and opportunity assessments to respond proactively.
    Policy: Circular Systems has a company policy which requires that all suppliers give access to production data for reporting, certification and impact assessment purposes. Moreover, the development of our technology is assessed according to environmental best practices.
    Goals: With the committment to the United Nations Fashion Charter (FICCA) CS has the goal to develop a climate transition plan until beginning 2023 that aligns with the global 1.5°C goal.

  • Implementation
  • Description of concrete actions to implement environmental policies, address environmental risks and respond to environmental incidents.

  • Implementation: In order to implement emission reduction initiatives and work towards the 1.5°C goal, we will:
    - continue to conduct detailed life cycle assessment (LCA) on own production processes. In the reporting period CS has conducted a second Life Cycle Assessment on our European and Chinese Agraloop Production. This assessment feeds into our overarching Sustainability strategy supported by external LCA experts.
    - develop a responsible sourcing system for crop residues, called Crop Residue Standard (CRS). The standard supports the mitigation of unintended risks to the environment and human health when utilizing agricultural residues for textile fibre production.
    - conduct comprehensive Scope 1,2,3 Greenhouse gas emissions assessment across company operations in the framework of the CDP Reporting process
    - conduct annual risks and opportunities assessment of climate-related impacts such as soil health, changing precipitation patterns or extreme wheather events on company business.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates environmental performance.

  • Measurement: CS environmental performance and climate reduction targets are measured and documented through:
    - GHG reporting according to GHG Protocol standard through the Climate Change module of the CDP framework
    - reporting through the Sustainable Apparel Coalition (SAC) facility modules: Facility environmental module (FEM) and Facility and Social Labour Module (FSLM)
    - establishing a periodic review by our senior management to examine environmental commitments and progress towards climate transition goals
    - developing an annual Sustainability Report formalizing our sustainability strategy

Anti-Corruption
  • Assessment, policy and goals
  • Description of the relevance of anti-corruption for the company (i.e. anti-corruption risk-assessment). Description of policies, public commitments and company goals on anti-corruption.

  • Assessment of relevance: CS has zero-tolerance for corruption and takes this matter incredibly seriously. The company diligently assesses risks in countries and areas in which we operate. Policy: In the reporting period we drafted a Supplier Code of Conduct and internal Code of Conduct to ensure that staff are aware of how to respond and act if ever confronted with extortion or bribery. Goals: Circular Systems' goal is to formalize and fully implement these Code of Conducts and certify our supply chain with regard to labour rights.

  • Implementation
  • Description of concrete actions to implement anti-corruption policies, address anti-corruption risks and respond to incidents.

  • Implementation: In order to prioritize these matters and establish a public protocol, we will:
    - continue to assess our contract manufacturing agreements with the utmost scrutiny
    - continue to operate and conduct business with partners with a high degree of transparency
    - Formalize Supplier Code of Conduct and internal Code of Conduct as company policy and start to submit for (non-binding) signature to our manufacturers
    - make a concerted effort to further inform ourself on the topic.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates anti-corruption performance.

  • Measurement: Performance in the matter of Anti-corruption will be measured against CS company policy through:
    - internal and external audits of supply chain partners
    - CS' participation in diverse reporting schemes which include social requirements
    - establishing a periodic review by our senior management to examine any incidents of Code of Conduct violations
    - developing an annual Sustainability Report formalizing our sustainability strategy