Communication on Progress 2012

Participant
Published
  • 05-Dec-2013
Time period
  • December 2011  –  December 2012
Format
  • Stand alone document – Basic COP Template
Differentiation Level
  • This COP qualifies for the Global Compact Active level
Self-assessment
  • Includes a CEO statement of continued support for the UN Global Compact and its ten principles
  • Description of actions or relevant policies related to Human Rights
  • Description of actions or relevant policies related to Labour
  • Description of actions or relevant policies related to Environment
  • Description of actions or relevant policies related to Anti-Corruption
  • Includes a measurement of outcomes
 
  • Statement of continued support by the Chief Executive Officer
  • Statement of the company's chief executive (CEO or equivalent) expressing continued support for the Global Compact and renewing the company's ongoing commitment to the initiative and its principles.

  • Dear Secretary-General,

    Anas, managing company of Italian roads and highways, is a limited company owned by the Italian Ministry of Economy and Finance and is subject to the technical and the operational control and supervision of the Italian Ministry of Infrastructure and Transport.

    During its operations, Anas integrates the Global Compact Ten Principles into its business strategy which, along with good governance, transparency and commitment to the whole stakeholder community, are the necessary tools to achieve the sustainability primary objectives and to obtain an institutional framework for the sustainable development.

    Sustainability programmatic actions are reflected in the implementation of business management systems which are periodically monitored through quantitative and qualitative sustainable indicators. These indicators are annually published in the Integrated Report, drawn up as of and for year ended 31 December 2012 in compliance to the G.R.I. guidelines and the I.I.R.C. recommendations.

    The mission of the company aims at managing and developing road infrastructural heritage according to the economic, environmental and social sustainability matrix and implement a competitive and sustainable transport policy in compliance to the contents of Transport White Paper of the European Commission and to the Italian Government guidelines.

    Yours faithfully.


    The Chief Executive Officer
    Pietro Ciucci

Human Rights
  • Assessment, policy and goals
  • Description of the relevance of human rights for the company (i.e. human rights risk-assessment). Description of policies, public commitments and company goals on Human Rights.

  • ANAS operates principally in Italy where constitution and laws are inspired by The Universal Declaration of Human Rights and ILO Conventions.
    All stakeholders which ANAS works with are requested to comply with principles contained in the Code of Ethics (honesty, transparency and fairness). This compliance is judged as essential for any kind of contract completion.
    ANAS puts in place continuous controls over application of these principles adopting a system of penalties in case of non-compliance with Code of Ethics principles.

  • Implementation
  • Description of concrete actions to implement Human Rights policies, address Human Rights risks and respond to Human Rights violations.

  • In accordance with national laws on public procurement, during supply contract completion, ANAS requires its suppliers to self-certify their compliance with national and regional laws regarding social security, welfare, safety and working conditions.
    Regarding supply chain monitoring activities, ANAS is committed to verify that its contractors are always compliant with contractual agreements on human rights. The contracts include specific clauses in order to ensure human rights and working conditions. If a contractor doesn’t fulfil some of these clauses its charge could be revoked, even with work in progress.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • ANAS carried out audits concerning human rights on its main suppliers and its contractors that took part in tenders issued in 2012.
    During 2012, ANAS has not been subject to inquiries, litigations, fines or other significant events related to Human Rights.

Labour
  • Assessment, policy and goals
  • Description of the relevance of labour rights for the company (i.e. labour rights-related risks and opportunities). Description of written policies, public commitments and company goals on labour rights.

  • ANAS manages its staff through policies and procedures that are compliant with ILO Conventions and Italian laws concerning:
    • upholding the freedom of association;
    • elimination of all forms of forced and compulsory labour;
    • not employing child labour;
    • elimination of discrimination in employment and occupation.

    Employees remuneration is identified on this criteria:
    • recognizing the responsibility and the expertise;
    • ensuring a remuneration related to the level of individual performance;
    • assessing the achievement of efficiency results and service quality.

    Training is the main pillar by which ANAS is sustaining its scientific research process, as well as transmission, widespread and promotion of firm values.
    ANAS industrial relations are focused on the rigorous and timely respect of the provisions and the indications emerging from the regulatory framework, taking into consideration innovations and evolutions, essentially through constant and constructive debates with trade unions.
    In 2012 ANAS carried on a selection process within its internal staff in order to ensure adequate opportunities for professional growth, to facilitate internal mobility and to create a tool aimed at retaining the best professional profiles within the corporate structure, through skills appreciation.

  • Implementation
  • Description of concrete actions taken by the company to implement labour policies, address labour risks and respond to labour violations.

  • ANAS established some guiding principles for business activity in order to create a working environment able to evaluate employees individual contribution through development, communication and education tools. ANAS principles on people management are the following:
    • people first;
    • people protection;
    • focus on competencies and skills development;
    • achievement of potential through full expression of energy and creativity;
    • creation of a working environment able to offer same opportunities to all employees according to merit criteria and without discrimination.

    In order to ensure equal opportunities between men and women, ANAS protects and encourages women's work providing a number of benefits:
    • reduction of working hours (not paid) for employees with children younger than 3 years of age;
    • benefits system (for specific reasons such as family or health related);
    • summer Camps for employees’ children.
    The Centre for Higher Education manages training process for ANAS employees and it’s used as a vehicle for developing and sharing managerial culture and knowledge.
    ANAS has adopted a safety management system compliant with the requirements of British Standard OHS – Occupational Safety and Health in order to manage and to reduce progressively health and safety risks.
    Since 2012, in compliance with Decree 231/01, health and safety issues have been included within ANAS Internal Controls System (or MOG, Modello di Organizzazione e Gestione), and therefore 231 Model has been updated with a safety special section.
    In 2012 ANAS has planned and carried out an activity aimed at verifying MOG effective implementation in the peripheral offices.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • ANAS requires its contractors to keep track of all activities related to safety laws through suitable registrations broken down per employee, plant, equipment and working environment.
    In 2012, ANAS has no recorded events of discrimination based on race, sex, religion or political opinion.
    Due to safety related activities carried out by ANAS in 2012 there has been a 11% reduction on Lost Time Injuries compared to 2011.

Environment
  • Assessment, policy and goals
  • Description of the relevance of environmental protection for the company (i.e. environmental risks and opportunities). Description of policies, public commitments and company goals on environmental protection.

  • ANAS considers environmental protection as a key aspect in its choices about design, implementation and management of the Italian road and highway network. Therefore, it adopts policies, guidelines and procedures aimed at reducing the environmental impacts of its activities.
    Environmental issues are taken into account in all ANAS activities: from the design phase of the road work, to road-building, management and operation and finally to the stage of research for effective and innovative solutions.

  • Implementation
  • Description of concrete actions to implement environmental policies, address environmental risks and respond to environmental incidents.

  • In its function of road manager, ANAS is called upon to meet mobility needs in the most efficient and sustainable way, interfacing directly with environmental matrices. Impacts caused by ANAS activities can have both short and long-term consequences and therefore they require significant attention by road designers, builders and operators. There are two main kinds of environmental impacts caused by ANAS activities: direct and indirect. The direct ones refer to the consumption of raw materials and natural resources, waste production, energy consumption and to the emission of GHGs. The second ones are associated with the outsourced activities carried out by contractors, both for the construction of new roads infrastructure and for the ordinary and extraordinary maintenance of the existing road network. Indirect impacts are more significant than direct ones. For this reason, in accordance with the main existing international methodological approaches, ANAS is committed to identify, quantify and report on these impacts.
    During management and coordination of the existing network, ANAS deals with issues such as energy conservation, fuel efficiency and renewable energy production. Moreover, ANAS pays attention to research and development of activities in order to:
    • map critical sites and definition of methods to reduce noise;
    • identify advanced solutions that allows, for example, re-using of existing materials and using of those marginal ones in order to reduce the consumption of inert fine;
    • implement automated systems for the relief of network mobility conditions which is the first step towards a future optimized management of mobility.
    In the design phase system solutions are adopted to contribute to reduce energy consumption during operations. These design choices are incorporated in technical specifications to ensure proper implementation. The main solutions to reduce energy consumption reduction are:
    • systems for regulating lamps flow in road tunnels and in junctions outside;
    • use of lamps with high luminous efficiency (high pressure Sodium, LED) in centralized systems for the optimization of mechanical ventilation systems in tunnels;
    • use of variable message signs with LED light sources.
    Environmental Mitigation involves also the implementation of activities to reduce the environmental impact (such as noise barriers, green works, wildlife passages, morphologic remodelling and rainwater basins).

  • Measurement of outcomes
  • Description of how the company monitors and evaluates environmental performance.

  • ANAS has started a project to implement an Environmental Management System (EMS) according to ISO 14001 in order to identify, analyse, predict and control the environmental effects of its activities. During first half of 2012, an analysis of corporate practices and procedures has been conducted through interviews and surveys both in the General Directorate and in “pilot” territorial offices. As a result, a Gap Analysis was issued, reporting on existing data collecting system and identifying actions to be implemented in order to define a detailed plan to fulfil ISO 14001specific requirements. Actually the EMS is made of: the manual, prescriptions, objectives and environmental aspects measurement. Within EMS implementation project, in 2012 the CEO signed and approved ANAS Environmental Policy, starting activities aimed at drawing up procedures and operating instructions.
    Internal training for EMS auditors took place in 2012.
    For new constructions, from the feasibility study and coherently with the integrated planning methodology, ANAS has moved from an environmental based process, such as an examination of the impact and negative externalities caused by construction, to a complete sustainability analysis, aimed at an integrated assessment of the environmental, economic and social aspects of the infrastructure project. The methodology was developed in the following operational phases:
    • identification of the environmental sustainability targets (macro and specific ones);
    • identification of indicators;
    • analysis of project sustainability (economic, environmental and social).
    For each indicator identified, environmental sustainability is quantified by calculating the ratio between a representative basis of the design data (Qp, to be understood as the environment demand), with a reference magnitude (Qr, to be understood as the environment supply), which represents the level at which it is necessary to relate in order to perform the estimation of the sustainability of the project.
    Environmental clauses are in all contracts stipulated by ANAS, these clauses contain the behaviour required to suppliers/contractors with reference to local environmental legislation. Moreover, requirements requested by the Environmental Impact Assessment have been included in special tender contract. Finally, ANAS adopts specifications and selection criteria compliant to laws requirements.
    Since the beginning of 2012, four specific articles concerning the environmental management of construction sites were included in tenders specifications for contractors activities. Projects above euro 50 million threshold will include following requirements for contractor:
    • preparation and maintenance of an environmental management manual at construction sites;
    • to be compliant with local requirements on waste management and pollution;
    • to be compliant with national requirements on discharges and on toxic and dangerous waste;
    • an existing Environmental Management System complying with ISO 14001 criteria or with EMAS regulation;
    • realization of all tasks scheduled in the project environmental monitoring;
    • designation of an Environmental Manager.
    Total energy consumption in 2012 have reduced of 4% compared with consumption in 2011; GHG emissions registered a 3% reduction in the same period, while paper consumption reduced of 25%.
    ANAS pay attention to energy saving and to the use of renewable energy sources (ANAS owns some solar panels) to which a specific unit of Energy Management is dedicated. In particular, production from renewable sources has increased of 49% in respect to 2011.
    Moreover, there are others activities carried out in 2012:
    • studies and projects for fuel consumption reduction on the road network and energy audits;
    • procurement process driven by sustainability.
    Related to this last issue, main aspects of procurement activity are highlighted below:
    • purchase of products/ services with a low impact on environment due to the way in which they are manufactured (e.g. stationery, clothing, PPE, furniture);
    • introduction of specific items in the contract that stimulate suppliers to offer products with the best environmental performance in the market;
    • upstream supply analysis is performed to promote the introduction of specific requests that can encourage suppliers to offer products with the best environmental performance in the market;
    • dematerialization of documents and technology use (digital signature in racing and in signing contracts, digitization supplier lists and archives).
    During 2012 ANAS has not received significant environmental fines or penalties.

Anti-Corruption
  • Assessment, policy and goals
  • Description of the relevance of anti-corruption for the company (i.e. anti-corruption risk-assessment). Description of policies, public commitments and company goals on anti-corruption.

  • Regarding the activities carried out to tackle corruption, including extortions and bribes, ANAS operates in compliance with Italian regulations on anti-corruption, in line with the strategies of legality and transparency pursued in the medium and long term.
    ANAS operates complying with Code of Ethics and with Decree 231/01.
    In accordance with Decree 231/01, ANAS adopted an Organizational Model for Management and Control, which includes rules and tools reasonably designed to prevent criminal behaviours of top management or of people under top management’s control/supervision.
    Moreover, the Code of Ethics forbids:
    • giving or taking sums of money, gifts or favours to/from third party in order to get direct or indirect advantages for the Society;
    • accepting gifts, goods or other benefits from subjects who have or might have a business relationship with.
    ANAS Watch Structure is responsible for ensuring compliance, adequacy and updating the crime preventions model adopted in compliance with the provisions of decree 231/01 and the observance of the principles set out in the Code of Ethics.

  • Implementation
  • Description of concrete actions to implement anti-corruption policies, address anti-corruption risks and respond to incidents.

  • During 2012 ANAS employees attended courses relating anti-corruption themes.
    In 2012 ANAS Executive Legality and Transparency Unit, in collaboration with local authorities and police forces, continued activities aimed at identifying the most appropriate forms of preventive control in order to tackle endemic crimes. For this reason ANAS continued developing legality protocols as in past years.
    In 2012 ANAS participated actively in the meetings of the Global Compact Italian. In particular, in Global Compact meetings it was agreed on the need to sensitize the Interior Ministry to have information in order to improve internal processes to select ethical suppliers and to verify customers.
    The Watch Structure, through the 231 working group, has evaluated new procedures adequacy in order to prevent with a reasonable certainty the commission of those crimes included in this specific Internal Control System.
    Moreover, the scope of intervention has been extended to the activities in the international arena, considering the dimensional characteristics acquired, in particular because of new activities in Algeria.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates anti-corruption performance.

  • In 2012, the Internal Audit Unit has operated under a risk based audit plan resulting from processes and sub-processes mapping. The audits carried out relate both to the compliance typology, that is compliance with laws as well as policies, procedures and internal instructions, and to other ones identified by tenet (financial, operational, strategic). The audits focused on 11 of the 20 processes in which the activity of ANAS has been divided, with a significant prevalence of the "core" processes "Making and monitoring work" and "Tender management" and involved 16 of 22 territorial compartments, in line with the objective to ensure a constant and wide presence in the area.
    The Internal Auditing Department has also worked as a forensic auditing because of complaints containing specific and detailed references; in this regard it has adopted internal rules aimed at regulating in a timely manner the activities and information flows and documents connected to these complaints, as well as aimed at rationalizing their management. These rules have also the objective of strengthening the “anticorruption commitment”.
    Until the end of 2012, the Legality and Transparency Unit has signed 43 legality protocols on the whole national territory, in collaboration with local authorities, the General Contracting Party, the ordinary contractors and the trade unions. In addition, procedures have been defined for the subscription of further 5 legality protocols for individual work (Grosseto- Siena, Cosenza, Palermo, Matera and Savona).
    In 2012, monitoring of the obligations arising from the anti-mafia legislation went on. In particular:
    • training programs to the institutions involved in the monitoring process of the phenomena of corruption (e.g. police);
    • financial data control (tracking of financial data) on the subcontractors supply chain;
    • inclusion of legality protocols references in the calls for tenders and in the procurement.
    In 2012 as a result of controls, 55 exclusions from work were done (60 in 2011). In the same year, the Data Bank CE.ANT, that receives data of all performers, has been both implemented and updated with details of the companies subject to anti-mafia measures of interdiction. In this way, ANAS Contracting Authority has become the first in Italy to have a complete register of companies affected by such measures. The subjects that undergo a disqualification measure are ousted from the production cycle of the works.
    In 2012, the discussion with the Coordinating Committee for the Oversight of the High Great Works continued about appliance of a 10% penalty against companies affected by disqualification mafia. The protocol requires that the contracting, and therefore ANAS, manage the sums enforced through penalty application.
    In October 2012, two Mission Units were formed for the anti-mafia monitoring in the construction sites of Centre-North, Centre-South and SA-RC (Salerno – Reggio Calabria) motorway areas in order to enable ANAS to implement a more stringent control activity over firms involved in procurement of the major financialcommitments and, especially, over companies operating in areas where criminality appears in its most virulent way. In ANAS, Centre for Higher Education provided training workshops for police forces in order to offer a complete outlook of rules concerning public works themes as well as tools for a basic technique knowledge regardinghow to realize specific controls in construction sites.