Communication on Progress

Participant
Published
  • 07-Sep-2015
Time period
  • September 2014  –  September 2015
Format
  • Stand alone document – Basic COP Template
Differentiation Level
  • This COP qualifies for the Global Compact Active level
Self-assessment
  • Includes a CEO statement of continued support for the UN Global Compact and its ten principles
  • Description of actions or relevant policies related to Human Rights
  • Description of actions or relevant policies related to Labour
  • Description of actions or relevant policies related to Environment
  • Description of actions or relevant policies related to Anti-Corruption
  • Includes a measurement of outcomes
 
  • Statement of continued support by the Chief Executive Officer
  • Statement of the company's chief executive (CEO or equivalent) expressing continued support for the Global Compact and renewing the company's ongoing commitment to the initiative and its principles.

  • 07.09.2015

    To our stakeholders:

    I am pleased to confirm that MF GROUP Srl reaffirms its support of the Ten Principles of the United Nations Global Compact in the areas of Human Rights, Labour, Environment and Anti-Corruption.

    In this annual Communication on Progress, we describe our actions to continually improve the integration of the Global Compact and its principles into our business strategy, culture and daily operations. We also commit to share this information with our stakeholders using our primary channels of communication. News to this effect is published in our web page (see http://www.publicenter.it/eng/news/publicenter-is-proud-to-have-been-accepted-as-a-partecipant-of-the-un-global-compact.html).

    Sincerely yours,

    Sandro Mucelli
    C.E.O.

Human Rights
  • Assessment, policy and goals
  • Description of the relevance of human rights for the company (i.e. human rights risk-assessment). Description of policies, public commitments and company goals on Human Rights.

  • MF GROUP Srl upholds and respects human rights in conformance with the Worldwide Human Rights Declaration issued by the UNO.

  • Implementation
  • Description of concrete actions to implement Human Rights policies, address Human Rights risks and respond to Human Rights violations.

  • MF Group Srl strives for continuous awareness of its personnel on Human Rights issues. A copy of our Code of Ethics is delivered to every employee upon signing the employment contract and any implementation or improvement is made public on our website as well as in dedicated circulars within the company. Suggestion boxes on any issue are available to employee to communicate their ideas to the Management.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • A Supervisory Body was set up following approval of the Organisation Model prepared in accordance with Legislative Decree 231/2001, the Code being an integral part of the Model. The SB constitutes an internal body of the Company and is responsible for, overseeing and ensuring implementation of the Model and its update.
    With regard to the specific functions assigned to the body, a list of tasks and assignments are set out below:
    -periodic checks between actual behaviour and that defined in the approved Model, verifying its adequacy, represented by its effective ability to prevent behaviour that conflicts with the issued provisions and commitments;
    -update and adaptation of the Model and the Code to reflect regulations applicable to the Company’s activities arising from legislative developments;
    -adoption of disciplinary proceedings in relation to departure from the Model and the Code;
    -expression of binding opinions for MF GROUP Srl in relation to changes in company procedures and policies aimed at guaranteeing consistency with the Model and the Code;
    The SB verifies breach of the Model and Code and communicates, together with sufficient information provided in a specific report, its finding to Human Resources management and General Management, so that appropriate measures may be adopted or penalties applied. MF Group Srl Management is constantly monitoring any possible case of violation. Union representatives are instrumental in keeping also an external perspective on the issue.

Labour
  • Assessment, policy and goals
  • Description of the relevance of labour rights for the company (i.e. labour rights-related risks and opportunities). Description of written policies, public commitments and company goals on labour rights.

  • The evaluation of prospective employees is made based on matching of candidate profiles and company requirements, applying the equal opportunities principle in respect of all applicants; the information requested is strictly connected to verifying the aspects foreseen by the professional profile, and respects the privacy and opinions of the candidate. Human Resources management, using the information available, adopts appropriate measures in order to avoid favouritism, nepotism or forms of customer partiality in the selection and employment stages.

    Employees are hired under standard employment contracts and no form of illegal employment is tolerated. Once an employee has been hired they receive clear and precise information regarding:
    • role description and the tasks involved;
    • matters relating to regulatory and remunerative aspects, as governed by the related national employment contracts;
    • rules and procedures to adopt in order to avoid health risks associated with the job;
    • an extract from the Code of Ethics of MF GROUP Srl.
    With regard to human resources management, the following principles are applied:
    a) MF GROUP Srl does not conduct any form of discrimination against its employees and within the personnel management and development processes, as in the selection stage, the decisions taken are based on matching standard profiles with the qualities possessed by the collaborators and/or substantive considerations;
    b) the suitability for roles and positions is also established taking into consideration skills and abilities;
    c) the assessment of employees is carried out involving a wide range of managers, Human Resources management and where possible those individuals who have worked with the employee being reviewed;
    d) within the limits of information available and the protection of privacy, Human Resources management will avoid any form of nepotism;
    e) managers use and optimise all of the professional skills present in the company through implementation of available incentives to favour the development and growth of employees and in this regard, communication of employee strengths and weaknesses by management is particularly important as this supports skills improvement also through a specific development program;
    f) MF GROUP Srl places at the disposal of all collaborators informative and formative tools, with the aim of improving their specific skills set;
    h) each manager is required to optimise the work time of the employees, demanding efforts that are consistent with their role and the employment organisation plans;
    i) the request, by a superior, to provide services, personal favours or any other conduct that s a violation of the Code, represents an abuse of authority;
    l) employee involvement is ensured through participation in discussions and decision making related to achieving company objectives and each employee should demonstrate a spirit of collaboration and independence of judgement during these sessions.

  • Implementation
  • Description of concrete actions taken by the company to implement labour policies, address labour risks and respond to labour violations.

  • MF GROUP Srl undertakes to respect current health and safety regulations in the workplace and in order to meet this objective, it undertakes to disseminate and instil a safety culture increasing the awareness of risks, thus promoting responsible conduct by all collaborators; in addition, MF GROUP Srl works to preserve, applying preventative measures, the health and safety of its employees.
    For this purpose, the internal structure, which is informed of developments in this area changes in the risks involved, intervenes technically and organisationally, through:
    • introduction of a risk and safety management system;
    • continuous analysis of the risks and critical processes and the resources that require protection;
    • adoption of the best technology possible;
    • control and update of work methods;
    • training and communication sessions.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • The internal Code of Ethics is reviewed on an annual basis and updated by the board of directors of MF GROUP Srl, following instruction by the Supervisory Body and consultation with the board of statutory auditors, which may submit proposals to the board.

Environment
  • Assessment, policy and goals
  • Description of the relevance of environmental protection for the company (i.e. environmental risks and opportunities). Description of policies, public commitments and company goals on environmental protection.

  • The primary objective of MF GROUP Srl is to create value while complying with the principles established by the Code. For this purpose the industrial and financial strategies and the resulting operating conduct are aimed at achieving efficiency and integrity in the use of resources.
    MF GROUP Srl undertakes to respect and ensure that within the Company, current legislation, in Italy and the countries in which it carries out its business, and ethics recognised on an international level: transparency, correctness and loyalty, are adhered to in the normal course of business.
    MF GROUP Srl uses its resources in a responsible manner, its target being sustainable growth, while safeguarding the environment and the rights of future generations.

  • Implementation
  • Description of concrete actions to implement environmental policies, address environmental risks and respond to environmental incidents.

  • The internal structure, which is informed of developments in this area changes in the risks involved, intervenes technically and organisationally, through:
    • introduction of a risk and safety management system;
    • continuous analysis of the risks and critical processes and the resources that require protection;
    • adoption of the best technology possible;
    • control and update of work methods;
    • training and communication sessions.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates environmental performance.

  • MF Group closely monitors its energy consumption, its emissions in the environment and has an Emergency Plan in case of accidents with environmental implications.
    Should an unfortunate accident of this type occur, it would be recorded according to NC Management procedures of System ISO 9000:2008 for further statistic evaluations.
    MF Group also has a procedure for the appropriate management of waste and selective disposals, which is arranged through recycling companies.
    Local laws prescribe a yearly declaration on waste quantities and types, therefore MF Group has a close monitor on waste produced by every plant.
    Energy consumption has recorded an implemented improvement since its close monitoring has allowed identification and remedy on energy waste. MF Group does not have any issue with environmental authorities.
    Having an internal delegate on environmental issues there is a continuous alignment to latest technologies and implementations.

Anti-Corruption
  • Assessment, policy and goals
  • Description of the relevance of anti-corruption for the company (i.e. anti-corruption risk-assessment). Description of policies, public commitments and company goals on anti-corruption.

  • No form of presents, gifts or benefits may be bestowed that could be interpreted as being outside standard commercial or polite practice, or that are aimed at obtaining favourable treatment in carrying out any activities that may be linked to MF GROUP Srl. In particular, all forms of presents, gifts or benefits to Italian or overseas public officials or their families, that could influence the impartiality of judgement or ensure any advantage, are forbidden.
    MF GROUP Srl abstains from acts that are not allowed under law, commercial practice or codes of ethics – where known – of companies or other entities with which the company enters into relations.
    The presents offered – except for those that are immaterial in value – must be documented in order to allow control and authorisation by the manager responsible, who will communicate the matter to the Supervisory Body.
    Those Recipients who receive gifts or benefits that are not related to their role, must communicate this to the Supervisory Body, which will evaluate the appropriateness.
    MF GROUP Srl undertakes not to discriminate its customers arbitrarily. Customer negotiations take place in conformance with the principle of contractual good faith, the proper execution of the mutual obligations and the timely communication of any changes in the general contractual terms stipulated by MF GROUP Srl, this comprises, without limitation, any financial or technical amendments, for any reason, to the service provided; evasive or incorrect practices should be avoided under all circumstances.
    MF GROUP Srl does not finance political parties or associations, either in Italy or overseas, their representatives or candidates, nor does it sponsor conferences or events that are exclusively political in nature. It abstains from any direct or indirect pressure on political representatives. The Company does not contribute to organisations with which conflicts of interest could arise.
    It is however possible to cooperate, even financially, with these organisations in relation to specific projects based on the following criteria:
    -the purpose of the project is related to the business of MF GROUP Srl;
    -the destination of funds is clear and may be documented;
    -authorisation is received from the relevant Company department responsible for managing these relationships within the Company.
    MF GROUP Srl may support requests for contributions only where they relate to proposals made by registered non-profit entities or associations, which operate in accordance with articles of association and whose purpose is either highly cultural or charitable in nature.
    Sponsorship activities that relate to social, environmental, sporting, entertainment, or artistic events, are only provided to those that guarantee quality.
    In all cases, in choosing which events to support, MF GROUP Srl pays particular attention to any potential conflicts of interest that are either personal or company related.
    All relationships with Institutions, even International, relate exclusively to means of communication aimed at evaluating the implications for MF GROUP Srl of legal and administrative activities, replying to informal requests and inspections by competent authorities, or to make known the position of the Company in relation to significant matters.
    For this purpose, MF GROUP Srl undertakes to:
    -establish, without any form of discrimination, solid channels of communication with all institutional representatives at international, EC, and local level;
    -represent the interests and positions of companies in the Group, strictly and consistently, avoiding collusive practice.
    In order to guarantee maximum transparency in relationships, contacts with institutional representatives take place exclusively through referred individuals who have receive specific instruction from top management of MF GROUP Srl

  • Implementation
  • Description of concrete actions to implement anti-corruption policies, address anti-corruption risks and respond to incidents.

  • MF GROUP Srl undertakes not to discriminate its customers arbitrarily. Customer negotiations take place in conformance with the principle of contractual good faith, the proper execution of the mutual obligations and the timely communication of any changes in the general contractual terms stipulated by MF GROUP Srl, this comprises, without limitation, any financial or technical amendments, for any reason, to the service provided; evasive or incorrect practices should be avoided under all circumstances.
    The line of conduct of MF GROUP Srl and its employees towards customers is based on availability, respect and courtesy, in order to create a highly professional, collaborative relationship.
    MF GROUP Srl undertakes not to discriminate arbitrarily its suppliers. Supplier negotiations take place in conformance with the principle of contractual good faith, the proper execution of the mutual obligations and the timely communication of any changes in the general contractual terms stipulated by MF GROUP Srl, this comprises, without limitation, any financial or technical amendments, for any reason, to services provided; evasive or incorrect practices should be avoided under all circumstances. Supplier relationships are constantly monitored by the Company and the related officers in-charge and the stipulation of supplier contracts must always be based on transparent relations, avoiding where possible dependency on one supplier.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates anti-corruption performance.

  • The Supervisory Body is the body assigned to receive notice of any breach of the Model and the Code. All Recipients must communicate any situations, facts or acts that take place, within any areas of the Company’s activities, which represent a potential breach of the provisions of the Model or the Code, directly to the SB and are not required to pass through hierarchy beforehand.
    The Supervisory Body verifies breach of the Model and Code and communicates, together with sufficient information provided in a specific report, its finding to Human Resources management and General management, so that appropriate measures may be adopted or penalties applied.